Real Careers: Time Management Strategies from Our First 50 Interviews

“How do they manage to accomplish so much in a day?”

Exceptional EA is proud to showcase Real Careers, in which administrators from around the globe generously share the benefit of their experience. We’ve already made virtual trips to Belgium, Brazil, Canada, England, Germany, Mauritius, the Netherlands, Northern Ireland, Norway, Republic of Ireland, Scotland, South Africa, the USA and Wales.

This week, we’re pausing to celebrate the 50 admin. professionals from 16 different countries who have already shared the benefit of their experience and expertise.

While it would be ridiculous to try and capture all the gems in a series of posts this week, I’ll pick just a few of the many offered to date and share some each day. Today, let’s see if you can match the insights with the Real Careers alumni.

Who do you think said …
  1. “Know your best and worst times of the day for certain jobs – I am a night owl, so anything lengthy is best done towards the end of the day and into the evening, if required. The morning is best for ‘quick wins’, like emails and filing.”
  2. “Time is a resource and a gift – manage yourself.”
  3. “Get organised and stop procrastinating. You may be putting off tasks for a variety of reasons. Try breaking down the task into smaller segments that require less time commitment and result in specific, realistic deadlines.”
  4. “Use templates and standard procedures to do our work. It has proven very helpful in managing routine tasks.”
  5.  I have a few: Fake deadlines work well for me and my boss for delivering the product on time. My internal emails are automatically categorised and a copy automatically files in the senders’ folder, which allows me to whizz very quickly through my inbox and delete messages that do not need a reply as the copy is there for my record. Quick steps are amazing as you can do so many steps with just one click; these save me enormous amounts of time for repetitive processes. I also have various rules set up to clear non-urgent emails and junk from my inbox, allowing me to focus on the priorities.”
  6. “My biggest time-management issue was that I felt everything needed to be perfect the first go ’round. I have learned to remind myself often that sometimes ‘good enough’ is indeed good enough.”
  7. “I use categories and folders in my email to keep myself organised and easily identify follow up items.”
  8. “I try to follow the Eisenhower Matrix for time management, focusing on investing time in the ‘important’ categories which will ultimately reduce the ‘urgent’ (fire drill) moments.”
  9. “If you are late, you could be missing out on opportunities that you will never know about!”
  10. “… My most effective strategy is doing first the tasks I like less. It will avoid procrastination. When we procrastinate, we squander away our free time and put off important tasks we should be doing. It is bad management.”
  11. “I always ensure that I can keep some time during the day to handle unexpected situations. If I feel overwhelmed at a certain point during a difficult day, I stop for a while, go for a walk or a coffee and come back to my office with a clearer mind. I call this my ‘stop, revive, survive’ moment!”
  12. “I take five to ten minutes to review what I’ve accomplished in the day, and what needs to be done the next day. … The next time management strategy is setting calendar reminders for how long I spend on certain projects. This helps keep my time dedicated in areas where I need to be focused.”
 Some Hints

Here are the Real Careers alumni you’ll want to match to these remarks.

 Are you stuck?

You could scan the interviews to which these intelligent and friendly faces belong and, as the week progresses, I’ll match names and faces with the gems published each day this week.

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