Systems and Strategies for Effective Support of Multiple Committees

available for delivery in person and by webinar

If you’d like to attend this course by webinar,  click here for Shelagh’s Eventbrite page to check for the next scheduled offering. If you’re planning professional development for your colleagues or association and would like Shelagh to tailor this presentation for your group, click here to drop Shelagh a note.

This course

Does it sometimes feel as though you’re on a never-ending treadmill? Do you find yourself recording a meeting one day and then spending the rest of the week working through competing demands before you even think about polishing those minutes?

Or is your primary challenge one of securing all the submissions and supporting materials for agenda packages in a timely manner?

While meetings represent just one element of an assistant’s responsibilities, it’s a key element. Your capacity to produce accurate, effective agendas, agenda packages and minutes in a timely manner impacts perceptions and your professional reputation.

When you support more than a couple of bodies, the challenges are multiplied as you’ll likely face competing priorities. Shelagh spent a decade supporting a board and  – with the support of an assistant – a roster of what ultimately became five committees. To keep her head above water and maintain credibility, she developed and introduced systems and practices that helped her stay on top of her workload. These also had positive impacts for stakeholders who participated in meetings, and for those responsible for producing deliverables for board agenda packages.

We’ll review concepts and templates you may want to consider raising with your Chairs, and strategies for influencing readiness to change practices. Whether you record meetings for one body or a handful of them, these are practices you can adopt or modify to help you become increasingly efficient.

Whether you record meetings for one body or a handful of them, these practices can help you become increasingly efficient – and the different stakeholders who contribute to or participate in your meetings will also benefit!

Key learning objectives

1. Efficiencies: systems and templates to help you schedule and produce deliverables in a timely manner

2. Communicating and collaborating effectively with multiple chairs and stakeholders

3. How to assert and prioritise your needs in order to get the job done

Templates for participants

Shelagh has developed templates – annual calendars and work plans, briefing notes for agenda submissions, and more – for you to download and adapt to your environment.

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