With my Real Careers panel series on Artificial Intelligence (AI) and digital disruption, we’re looking at topics such as digitization and how meetings are being conducted. In order to include readers’ perspectives alongside those of my panel members’, I have a few questions for you.
Let’s start with a definition
Digitization is the creation of a digital (bits and bytes) version of a physical object such as (but not limited to) paper. Electronic devices are used to convert something that isn’t digital in nature into a digital format that can then be processed, stored and transmitted for a range of purposes. There are multiple means of digitization but, if you scan a hard copy document at the office, that’s a prime example. There are other examples all around us, including digital phones, cameras, newspapers, television and much more.
Do you digitize?
While filing cabinets aren’t quite yet a thing of the past, astute employers are rethinking office configurations and just how much physical space is required for offices and work stations. Independent of a reduced reliance on paper, some employers and employees happily enter into remote working relationships. I did just that for a couple of months with my previous employer, as a result of temporary space constraints in the office. I worked from home and was readily available for meetings in the office, and it worked out nicely because of digitization.
The Virtual Assistants among my readers are likely among the greatest champions of digitization in the workplace. Whatever your role, and wherever you work, you’re likely relying on digitization without giving it much thought. It used to be that an admin. professional would not function effectively without a hard copy appointment calendar book. In most instances, those have given way to use of Outlook, and you can also turn to software such as Doodle Poll, Survey Monkey and so on to canvass people digitally as to their availability for meetings.
Then there are processes that used to involve completion and manual submission of hard copy forms, often in duplicate or triplicate! Think of purchasing / procurement requests, sick leave and vacation submissions and so on. Then there’s digitization of resources. Perhaps you’ve taken orientation manuals and digitized them, or converted procedure and policy manuals that used to consume shelf space into electronic documents that people can now access remotely.
All this leads us to my latest Weekend Poll:
How digitized is your workplace?
Please take a couple of minutes to complete the poll below. As always, I look forward to hearing what you have to say and will publish results on Tuesday.