When preparing minutes, do you sometimes seek inspiration to minimize repetition of verbs used to summarise actions undertaken during your meetings? After all, few among us enjoy reading sentence after sentence monotonously stating that “The President noted …” or, “Members asked …”
Equally important, we want to present minutes in an active voice that reflects the action-oriented nature of our meetings. It may be easy to lapse into a passive voice, recording that, “The committee received a report …” or that “The team accepted an award …” but, when you think about it, isn’t such language a disservice to the people who invest time preparing for and then actively participate in a meeting?
With these thoughts in mind, check below for options to consider the next time you’re seeking inspiration … and note (or reflect, observe, affirm, declare or even applaud!) that all such words are provided in the past tense, which is the appropriate choice for recording minutes.
Exceptional EA’s Action-Focused Verbs for Minutes