Elevating Your Minutes: Action-Focused Verbs

Now that we’ve spent time Deconstructing Your Minutes, let’s turn to how our use of language can elevate those minutes.

When preparing minutes, do you sometimes seek inspiration to minimize repetition of verbs used to summarise actions undertaken during your meetings? After all, few among us enjoy reading sentence after sentence monotonously stating that “The President noted …” or, “Members asked …”

Equally important, we want to present minutes in an active voice that reflects the action-oriented nature of our meetings. It may be easy to lapse into a passive voice, recording that, “The committee received a report …” or that “The team accepted an award …” but, when you think about it, isn’t such language a disservice to the people who invest time preparing for and then actively participate in a meeting?

With these thoughts in mind, check below for options to consider the next time you’re seeking inspiration … and note (or reflect, observe, affirm, declare or even applaud!) that all such words are provided in the past tense, which is the appropriate choice for recording minutes.

Exceptional EA’s Action-Focused Verbs for Minutes 

acknowledged adopted advised affirmed
allocated amended announced anticipated
applauded appointed apprised approved
arranged ascertained asked assessed
authorised briefed called charged
cited clarified commended communicated
clarified concluded concurred conducted
confirmed congratulated considered conveyed
debated declared declined deferred
deliberated demonstrated described designated
determined detailed developed directed
disclosed discussed displayed emphasized
endorsed established evaluated explained
explored expressed extended identified
implemented increased indicated informed
inquired instructed issued invited
launched maintained mandated moved
neglected noted observed offered
outlined perceived presented projected
proposed provided queried presented
ratified received recommended reflected
reiterated released reported requested
resolved retained reviewed revised
secured specified scrutinized sought
spoke stated stipulated suggested
summarized supported thanked validated

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